Non-Order Payments (AP01 form)
11.1 The majority of purchases shall be arranged by issuing an eProcurement of NewSouth Financials Purchase Order, using a Purchasing Card or using petty cash.
11.2 However, some situations arise where these methods cannot be used. On these occasions an AP01 form may be used to generate a ‘Non-Order Payment’.
11.3 Non-order payments are generally restricted to items such as catering, subscriptions, services, utilities, florists, and payments to companies or individuals, which fall under Prescribed Payments System (PPS).
12. Petty Cash
12.1 Staff may purchase goods and services up to $100 using their own cash and then claim a refund from petty cash (except for accommodation which requires an AP01 form and the receipt to be sent to the Travel Officer in Supplier Management.)
12.2 Use of petty cash is confined to:
i. cash purchases of goods up to a maximum of $100 for any single transaction
ii. reimbursement of fares for official